There was a way in outlook to group like items but without having to put them into folders. You have that option with a tool called categories and it can be very helpful for organizing your email. It will show you how to use outlook categories. Tag of outlook you may have heard about tags before in Facebook and things like that where you can assign a certain tag to something and then when you’re ready you can filter to just that tag and see the things associated. It’s belonged to categories work the same way categories have colors associated with them in outlook which makes it really nice on a calendar or even in your email to quickly see things that you have and what category.
They are in but then you can also give them a name and then when the time is right. you’re ready to filter by those categories in outlook most people can put categories on emails calendar items or contacts the one exception. If you are using outlook to bring in
a Gmail account yahoo account something like that something that’s not based in Microsoft then you probably won’t be able to use categories in your emails. The reason for that is the emails that are being brought in from other accounts don’t have categories at those accounts and usually syncing.
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Syncing between Gmail and outlook
let’s say Gmail and outlook and if you’re syncing then Gmail doesn’t have categories and so then categories are not available. If you’re using Microsoft 365 and you have your email flow through Microsoft, you’ll have no problem, and you can categorize your
emails. This is also true if you’re at a big company and they use what’s called an exchange server through Microsoft. We will start by seeing where categories live as a reminder when you’re in your inbox.
if you are pulling from Gmail, say or yahoo. You may not be able to see these little categorizing buttons.
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What that looks like this is a Gmail account and if i go in there you see how the categories disappear this one’s in gray. so, I don’t have that as an option again, that’s because it’s coming in from Gmail and they’re syncing back and forth, and Gmail doesn’t have categories. so, you’re not able to add them here in outlook if you’re someone who has this situation don’t expect to be able to use categories in your email. You can certainly, use them in calendar and in contacts go ahead. You’ll be able to do that same thing in the calendar items and in your contacts now that we know categories is up here in the upper right and it may be in two places it may be in one depending on how your this is called a ribbon depending on how this ribbon is set up. It may be in this tags area as i said it’s very similar to tags or it may have its own section, or it may be in both you can use it in either place it’s the same. When you click on that this will show you all the categories you currently have available. You can see that i have not set up my categories yet that’s why they have the names of the colors instead of actual categories that i would use now let’s look at what this all categories.
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Color Categories uses from Outlook to Android
In outlook you will see hundreds of emails in your inbox on daily basis Microsoft Outlook
provides various methods for organizing and segregating important emails one. such feature is using color categories color categories in Outlook allows you to distinguish the android emails received from different users or on different topics.
Here is inbox suppose you have to prepare a document on any topic to prepare the document you can collect the data from different sources also your colleague might have shared some files on the topic some time back and you want to take the reference from those files as well now you will search for your colleagues mail in your inbox it can be a tedious as well as time-consuming to search for the android email in the long list of emails therefore to save yourself from facing the same scenario in future. You can categorize the android email with a specific color code and can easily access the android email later with this video let me show you how you can use color categories to differentiate your android emails in your inbox for that you need to open your outlook client. I have already opened my outlook client to see the color categories under stone tab in the toolbar menu go to the tags section and select the option as categorized or drop-down list will open.
Microsoft Outlook allows you to create your own color category therefore to create a new color category you can. Select the option al all categories the color categories window will pop up click on new add new category window will open you can give a name to your color category and select the color of your category you can also create a shortcut key for your color category. let us take an example of creating a color
category and assigning it to an android email for example I have to prepare a demo on any feature of office 365 let’s say Skype for business for preparing the content I am looking for the information.
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